# TUbeDrop: Uploading, managing and embedding videos in TU Graz TeachCenter *In this user guide you will learn how to upload videos from the TU Graz TeachCenter directly to TU Graz TUbe, embed them in your TeachCenter course and manage them easily via the TeachCenter.* *Published: 27 October 2021 · Updated: 14 August 2026* ## Video upload ## Registering your course and activating TUbeDrop To activate TUbeDrop for managing videos in your TeachCenter course, **please fill out the** [form to request TUbe services](https://tube.tugraz.at/apply/)**.** If you **record videos in a lecture hall**, you will **automatically find them in TUbe** and can manage them via the TeachCenter. If you do not want to record or stream in a lecture hall, but **only want to upload videos to a TeachCenter course**, **please fill out the form anyway** and simply leave the irrelevant fields blank. It is best to write a comment stating that you **only need TUbeDrop for video uploads**. By default, there is **one TUbe series per TeachCenter course.** Normally, your TUbe videos have the **same visibilty as the corresponding TeachCenter course** (restricted access, university-wide, or public). If you want to **change the access rights for your TUbe videos** and therefore also for the TeachCenter course, please contact [TUbe Support](mailto:tube@tugraz.at). You can see which setting your course has on your TeachCenter dashboard.  *Restricted, University-wide and public courses* ## Uploading videos via TeachCenter **Note:** Please do not upload video files directly to the TeachCenter as MP4 or similar formats. Instead, use TUbeDrop to manage videos. You can see which setting your course has on your TeachCenter dashboard. Once TUbeDrop has been activated in your TeachCenter course, you can upload videos. **TUbe videos are managed and uploaded** via the **TUbeDrop block** at the top of your course. The block is visible only for teachers and only when edit mode is activated.  *Empty TUbeDrop block* ### Adding a single video Click **Add Video** to upload a single video. Enter a **Title** for the video**.** In Show More, you can also adjust the name of the **Presenter(s), Location, and the** **Lecture** **Date and Time**. By default, the **time of the upload** is used for the date and time. This setting is relevant for the order of videos. In the next section, you can **set the visibility of your video**. You have the option to: You have the option to: - make the video **invisible** for **all students** in the TC course, - make the video **visible** for **all students** in the TC course, - make the video **visible** only for **certain groups**.  You can also **schedule a visibility change**. This allows you, for example, to prepare a video without students seeing it at first. At the chosen time, the video will become available to students. Upload your video in **file upload**. There are **two upload areas.**  *Uploading a single video* The first area **Camera** is for videos in which the speaker is visible. If your video only consists of a PowerPoint presentation or similar, please upload your video in the area **Screencast**. The reason for this is that the text of the presentation can be made searchable. If **two parallel videos** are available (e.g. from the TUbe Recorder), both files can be uploaded at the same time. Click **Add video.** If two parallel videos are available (e.g. from the TUbe Recorder), both files can be uploaded at the same time. Click **Add video**. ### Uploading several videos at once To upload multiple videos, click **Add videos (batch)**. You can again specify **metadata** (teacher, location, etc.) for the files. These will be applied to all files. In the **Batch upload files** area, you can insert multiple files from your computer using **drag and drop**, or you can add multiple individual files via the file selection.  *Batch Upload* ## Providing TUbe videos for your students ## How do students find the TUbe videos? **Students cannot see the TUbeDrop block** and need their own link to the TUbe series or to individual videos. You and your students can find all videos from all the courses you are enrolled in directly on **TUbe** **or via a link or an embed in the TeachCenter course.** When activating TUbeDrop, the support team creates a TUbe section containing a **link to the entire TUbe series**. Students can use this link to go to TUbe and watch the videos directly there. You are welcome to move, rename or otherwise customise this link. You can also **provide students with links to individual TUbe videos in TeachCenter**, or **embed individual TUbe videos directly in the TeachCenter course**. You and your students can also find the videos from all the courses you are enrolled in directly on [TUbe](https://tube.tugraz.at/). ## Embedding videos in your TeachCenter course Before you can embed videos in a TeachCenter course, they must be included in the **TUbe series for that TeachCenter course**. Exception: **Public videos** can also be embedded even if they are not part of the TUbe series for your TeachCenter course. - Activate **the edit mode** in your TeachCenter course. - Create a new **text and media area** at the desired location: **Plus** **>** **Text and media area**. - Click on the **multimedia button** in the menu or click **Insert** **>** **Multimedia**. A pop-up menu for inserting media will open.  *Easy insertion of videos via the multimedia button* - Switch to the **Video** tab and click on **Browse repositories**.  *Reiter „Video“ auswählen* - Open the **TUbe tab** in the file picker.  *A selection of all videos from the TUbe series gets displayed* All videos that have already been published in the TUbe series of this TeachCenter course are now displayed. Select the desired video and click **Select file.** - All videos that have already been published in the TUbe series for this TeachCenter course will be displayed. Select the desired video and click **Select this file.**  *A video file has been selected* - The **URL of the TUbe video** will be displayed in the pop-up menu. - To embed a **public video from another TUbe series**, write the link in the format **https://tube.tugraz.at/play/\[ID\]** directly into the **Video source URL** field. ID is the code consisting of numbers and letters that you can find at the end of a video link when you open it in TUbe. - No further settings are required. Click on **Insert media**. The video should then be displayed in the editor.  *Select video URL* **Please note:** Some browsers might only display a gray box with a message stating that no supported video format has been found**.** However, the embedding will still work.  *Click „Save“, and the video will then be displayed correctly* Finally, click on **Save and return to course**. ## Video administration ## Checking status of TUbe videos and contacting support for problems The TUbeDrop block always shows the five latest videos. By clicking **Go to o****vervi****ew..****.** or **More videos****…** you will get an overview of all video files that are available for this course.  *TUbeDrop block in your course, only visible to teachers*  *The list of videos in TUbe* The **names of the videos** are linked to the videos on TUbe. The **Status** column shows the status of your uploads: - A **green check mark** indicates that the upload to TUbe was successful and that the video is available on TUbe. A **yellow clock** means that the video is being processed. If the clock does not turn into a green check mark after several hours, please contact the support team via the speech bubble. An **exclamation mark in a red triangle** means that an error has occurred. Please contact the support team via the speech bubble. The **calendar icon** indicated a scheduled event, e.g. a recording in a lecture hall. - **eine gelbe Uhr** bedeutet, dass das Video gerade in Bearbeitung ist. Sollte dieses Symbol auch nach mehreren Stunden nicht zu einem Häkchen werden, bitte kontaktieren Sie den Support, indem Sie auf die Sprechblase rechts klicken. - **ein Ausrufezeichen im roten Dreieck** bedeutet, dass es beim Upload einen Fehler gegeben hat. Bitte kontaktieren Sie den Support über die Sprechblase. - **ein Kalendersymbol** zeigt einen geplanten Termin an, z. B. eine Aufnahme im Hörsaal The **Visibility** column shows whether a video is currently visible to students („open“ eye) or hidden from students (crossed out eye). By clicking the **speech bubble**, you can directly contact the TUbe support team to notify them about any issues with a video. ## Changing the visibility of TUbe videos In your TUbeDrop block, click **Go to Overview or More Videos****…** You can display videos for all students, hide them from all students, or make them visible only to certain groups. **Please note:** Visibility can only be changed **for videos that are** **‚****restricted,****‘** i.e., videos that can only be viewed by course participants**.** If you would like to change the **visibility of your public or TU-wide videos**, please contact the [TUbe team](mailto:tube@tugraz.at). ### Changing the visibility of individual videos By clicking the **eye icon in the Visibility Column**, you can change the visibility of individual videos.  *The list of videos in TUbe* ### Changing the visibility of several videos at once **Select several videos** with the checkboxes in the first column. Choose **With selected videos****…** **>** **Change Visibility.**  *Mass actions in TUbe* ### Making videos visible to a whole second TeachCenter course If you would like to **give all students of a second TeachCenter course** access to the videos of your series, please contact the [TeachCenter support](mailto:tc@tugraz.at). We can link your TUbe series to a second course. **Please note:** Users with editing rights can then also edit (and delete!) TUbe videos from inside the second course. ## Renaming TUbe videos and changing the date for sorting The video name is displayed to students on TUbe. The date is used to sort the videos and assign them to semesters on TUbe. If you want to reuse older videos, you can simply adjust the date or year so that they are listed in the current semester. ### Change the title or date of individual videos In the overview, click on the **three dots in the Action column** **>** **Update metadata** and edit the title and course date.  *Update metadata of a single video* ### Change metadata for multiple videos Select the videos you want to edit by selecting the checkboxes in the first column. Click **With selected videos****…****>** **Update Metadata.**  *Mass actions in TUbe* You can only change the teacher, room and date with mass actions. ## Deleting TUbe videos Videos that have been fully uploaded/published (green checkmark in the Status column) can be deleted by **clicking on the trash can** in the list of videos. **Please note:** Deleting TUbe videos cannot be undone!  *The list of videos in TUbe* TUbe videos are also deleted after 5 years by default. The TUbe team will contact you before final deletion. The videos can then be exported for archiving. ## Help & contact For questions on TeachCenter / TeachCenter Exam: [tc@tugraz.at](mailto:tc@tugraz.at) Frequently asked questions are also answered in the [TUbe FAQ](https://tube.tugraz.at/paella/ui/faq.html). For questions on lecture recordings + TUbe: [tube@tugraz.at](mailto:tube@tugraz.at)