Recording a PowerPoint presentation with audio

You can record a PowerPoint presentation including sound and then make it available to students on TUbe.

This user guide describes recording on Windows Office 365 and on macOS.

If you do not yet have a licence for an Office 365 package, you can use your TU Graz credentials to log in and use Office 365.

Open/Close

Preparing the presentation and recording

Preparing the recording

Open Microsoft Office PowerPoint as usual and click on Presentation.
Before you start screen recording, test that your microphone is on and working so that you can provide an audio track for the presentation.
If you would like to use all PowerPoint slides for the presentation, please skip to the next chapter. If you only want to show selected slides or only part of your presentation, select the slides you do NOT want to show and click Hide Slides. You can also create a Target Group Presentation and select the slides you want to show (+add).
Hiding a slide

Recording your presentation

Windows: If you do not see a Recording menu item, you will have to add it to your menu first: Open the options (File - Options). Click on Customise Ribbon. Then, in the right-hand field listing the available menu options, activate the Record check box. Click OK.
Add Record to the menu in Windows
To start recording, click Record in the menu. You have the option to start from the beginning or from the current slide.
Record button
The presentation opens in a recording window. Start the presentation by pressing the recording button or Start presentation.
Please note: This recording window might look a bit different depending on your operating system and version of PowerPoint.

Overview of the recording window
During the recording, you can use various tools, e.g. to make annotations on your slides. You can also activate or deactivate your camera.
Turn camera or microphone on or off

Toolbar during a recording
You can stop recording at any time by clicking the recording button again or End Presentation.
After you have stopped your recording, a small icon of a loudspeaker appears in the lower right corner of the recorded slides. If you used your webcam, you will see an image from your webcam there.
Loudspeaker icon shows there is an audio recording for slide
To view your recording directly in Powerpoint, click on Play from Start in the menu to view your recording.
Play from start
To save your recording to your cmputer, click on File - Save as and save your presentation as a .ppsx (show) or video file (mp4).