TUbeDrop: upload and administration of videos in TU Graz TeachCenter
In this user guide you will learn how to upload videos from TU Graz TeachCenter directly to TU Graz TUbe and how to manage them easily via TeachCenter.
If no recording or streaming is planned, you can leave these fields empty and we will only activate TUbeDrop for you.
By default, there is one TUbe series per TeachCenter course.
Note: By default, your TUbe videos have the same visibility as your TeachCenter course (restricted access, university-wide or public). If you want to change the access rights to your TUbe videos and thus also of the TeachCenter course, please write it in the comment field of the form.
As soon as your course has been activated, you can use the new feature “TUbeDrop”.
Navigate to your TC course.
You will now see a new area called “TUbeDrop” at the very top above your course sections.
TUbeDrop block in your course, only visible to teachers
Click on Add Video to upload a new video.
First enter a name for your video under Title. You can also adjust the name of the Presenter(s), Location, Lecture Date and Time of the video under Show more. By default, the upload date is used here. However, you can adjust this so that the date matches that of the course.
Please note: There is a known bug when setting the time. It is always interpreted as UTC.
In the next section, you can set the visibility of the videos already before uploading them.
You have the option to:
make the video invisible for all students in the TC course,
make the video visible for all students in the TC course,
make the video visible only for certain groups.
Additionally, there is the option to set a date on which the initial visibility of the video will be changed automatically.
Setting the current and later visibility
For example, you can upload and prepare videos without students seeing them. At the specified time, the students would automatically receive access to the videos and you would not have to manually make them visible.
After that you will see two upload areas.
Two upload areas for uploading videos
The first upload area Camera should be used if you are using video material which only shows a speaker on screen without any visible text.
However, if your video also shows a PowerPoint presentation or similar, please upload your video in the upload area Screencast. The reason for this is that the text of the presentation can be made searchable this way.
If two synchronous videos are available (see e.g. TUbe Recorder), both files can be uploaded at the same time.
The support team will add a link to TUbe and the respective videos to your TeachCenter course when TUbeDrop is activated. Students can access the videos via this link.
Please note: If you delete this link and have not embedded the videos otherwise, students will only be able to find the videos directly on TUbe.
However, this is not the only way to access your videos: You and your students can find all videos of the TC courses you are a participant in directly on TUbe.
When you are in your course, on top you will see the block "TUbeDrop" which lists the latest five uploaded videos. By clicking Go to overview... or More videos... you will get an overview of all video files that are available for this course in this semester.
TUbeDrop block in your course, only visible to teachers
List of available videos, status information and various actions
In the overview, the individual videos are linked to TUbe so that you can directly navigate to the videos on TUbe.
A green check mark next to the respective video file indicates that the upload to TUbe was successful and that the video is available on TUbe.
A yellow clock means that the video is currently being uploaded. If the clock does not turn into a green check mark after several hours, please contact the TUbe team via the red speech bubble.
An exclamation mark in a red triangle means that an error has occurred. Please contact the TUbe team to resolve it.
The calendar icon indicated a scheduled event.
By clicking on the speech bubble, you can directly contact the TUbe team if there are problems with a particular video or if you have any questions regarding it.
Go to your TeachCenter course, turn on the editing mode and in the TUbeDrop block, click on "Overview".
In this menu, you can adjust the visibility of the videos to your students by clicking on the eye icon.
List of available videos, status information and various actions
You can hide the video for all students or make it accessible only to certain groups.
Please note: Changes to visibility can only be applied to restricted videos, i. e. videos only visible to TC course participants. If you would like to change the visibility of a public or university-wide video, please contact the TUbe team.
If you would like to give all students of a second TeachCenter course access to the videos of your series, please contact the TeachCenter support. We can link your TUbe series to a second course.
Please note that users with editing rights can then also edit (and delete!) TUbe videos from inside the second course.
You can rename the videos and change their dates yourself. To do this, click the gear icon > Update metadata in the overview next to the video and edit the "title" and the "lecture date". Click Save changes.
Update metadata in the video list
If you want to reuse older videos, you can simply adjust the date or year of the videos under the metadata so that they are listed in the current semester.
In the overview, it is possible to remove completely uploaded videos (= videos with a green checkmark) from TUbe by clicking on the trash can. Deleting videos cannot be undone!
List of available videos, status information and various actions
TUbe videos are also deleted by default after 5 years. The TUbe team will contact the teachers before any videos are irreversibly deleted, and you will be given a chance to have them exported before they are deleted.
Help & Contact
For questions on TeachCenter / TeachCenter Exam: tc@tugraz.at
Frequently asked questions are also answered in the TUbe FAQ.
For questions on lecture recordings + TUbe: tube@tugraz.at
TU Graz Educational Technology